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Job Opportunity – Apprentice Recruitment Administrator

5 Sep

Post Title:                           Apprentice Recruitment Administrator x 2: Ref #199

Contract:                            Minimum 12 months to complete Level 2 Business and                                                          Administration 

Salary:                                  £3.70 per hour

Hours:                                  37 hours per week

Work Pattern:                   9.30 – 4.30/5.00 Monday to Friday

Location:                             Norfolk St, Sheffield, S1 2JB

MM Recruitment Services has two apprenticeship opportunities at its Sheffield premises in the city centre. The selected candidate will study a Business and Administration Level 2 framework through Sheffield City Council while working at the employer site.

With roots dating back to the late 1990s, this recruitment service is one of the UK’s leading healthcare staffing companies, placing nurses, doctors, healthcare assistants, support workers and healthcare managers into a wide range of healthcare institutions throughout the UK. They have capitalised on its reputation for supplying exceptional healthcare professionals and providing an unrivalled service to the UK healthcare market.

Job description / specification:

  • Dealing with email and telephone enquiries
  • Processing of incoming documents
  • Operation of office equipment
  • Keeping computer records up to date and filing
  • Data entry
  • Compiling and preparing reports
  • Managing database & filing systems
  • Other Admin duties
  • Monitor email enquiries and respond in a timely manner
  • Maintaining files and filing, photocopying, faxing etc.
  • Maintaining spreadsheets & other clerical duties
  • Ensuring DBS checks are renewed for existing employees in-line with Company Policy and CQC requirements
  • Destroying DBS certificates in-line with Data Protection
  • Ensuring Contacts of Employment and Job Descriptions for new and current employees are issued, signed and returned to be kept on their personnel records
  • Provide support to Managers/HR Advisors with audio typing of Investigations, Disciplinary and Grievance Hearings, Absence Reviews,
  • Support the HR Team with maintaining and updating SharePoint, to ensure all personal information is accurate and up to date
  • Taking minutes at various HR meetings and distributing these appropriately
  • Support with the ID badge process for new and existing employees
  • Support with the volunteers process

Desired skills

  • Be computer/IT literate
  • An effective communicator with good telephone manner
  • Good written and verbal communication skills
  • Able to interact at all levels both internal and external
  • Able to us Microsoft systems such excel, word etc.
  • Strong attention to detail
  • Ability to use Microsoft applications such as Outlook and Excel

Personal qualities

  • Team player
  • Flexible can do attitude
  • Polite and courteous
  • Supportive to team members
  • Honest
  • Hardworking
  • Desired qualifications

GCSE C or above in maths, English and ICT or equivalent

Applying for the role:

For more information about this role, visit http://www.skillsmadeeasy.org.uk/vacancies/or the National Apprenticeship Service portal on Gov.uk. Applications should be made by submitting a CV directly to Skills Made Easy at skillsmadeeasy@sheffield.gov.uk quoting reference number 199 (Ref: #199) in the subject line of the email.

The vacancy will remain open until filled. Shortlisted candidates will be contacted directly by Skills Made Easy with information on arrangements for interview.

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